Privacy Policy of ANTES Solutions GmbH

(hereinafter referred to as “ANTES”)

§ 1 Information on the Collection of Personal Data

(1) General Information

In the following, we provide information regarding the processing of personal data when using our online assessment tool ANTES Profile.

Personal data means any information relating to an identified or identifiable natural person, such as name, address, email address, or user behavior.

Data protection is of great importance to us. We treat your personal data confidentially and in accordance with the General Data Protection Regulation (GDPR) and this Privacy Policy.

Data processing is carried out primarily for the purpose of fulfilling our contractual obligations towards our clients and users. In addition, we process your data to safeguard our legitimate interests, taking your interests into consideration. Furthermore, in certain cases we are legally obliged to process data (for example, when providing information to law enforcement authorities). In all other cases, we obtain your separate consent for data processing.

As part of fulfilling our contractual obligations, we continuously strive to adapt our products and services to the needs of our clients and users.

(2) Data Controller

The collection, processing and use of personal data in connection with the use of ANTES Profile is carried out by:

ANTES Solutions GmbH
Buchenweg 157
22926 Ahrensburg
Germany

Phone: +49 40 48 40 7131
Email: office@antes-group.com

Commercial Register: HRB 13514 HL

Represented by the Managing Directors:

Sabine Beitel & Thomas Fiskbaek

The data controller is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data.

(3) Contacting Us

If you contact us by email or via a contact form, the information you provide (your email address and, where applicable, your name and telephone number) will be stored by us in order to respond to your inquiry.

(4) Storage of Contact Data

The data collected through your inquiry will remain with us until you request its deletion, withdraw your consent to storage, or the purpose for storing the data no longer applies.

Mandatory statutory provisions, particularly legal retention periods, remain unaffected.

§ 2 Your Rights

(1) Rights Regarding Your Personal Data

You have the following rights regarding your personal data:

Right of Access

You have the right to obtain information about your personal data processed by us, including:

  • the purposes of processing;
  • the categories of personal data concerned;
  • the recipients or categories of recipients;
  • the planned storage period;
  • the existence of rights to rectification, erasure, restriction, or objection;
  • the right to lodge a complaint with a supervisory authority;
  • the source of the data if it was not collected directly from you;
  • information regarding automated decision-making and profiling pursuant to Article 22 GDPR.

Right to Erasure

You have the right to request the immediate deletion of your personal data if:

  • the data is no longer necessary for the purposes for which it was collected;
  • you withdraw your consent and there is no other legal basis for processing;
  • you object to the processing and no overriding legitimate grounds exist;
  • the data has been unlawfully processed;
  • deletion is required to comply with a legal obligation;
  • the data was collected in relation to information society services offered directly to a child.

The withdrawal of consent shall not affect the lawfulness of processing carried out before such withdrawal.

Right to Rectification

You have the right to request the correction of inaccurate personal data and the completion of incomplete personal data.

Right to Restriction of Processing

You have the right to request restriction of processing where:

  • you contest the accuracy of the data;
  • the processing is unlawful and you oppose deletion;
  • we no longer need the data but you require it for legal claims;
  • you have objected to processing pending verification of legitimate interests.

Right to Object

You may object at any time to the processing of your personal data where such processing is based on Article 6(1)(f) GDPR.

Right to Withdraw Consent

Where processing is based on consent, you may withdraw that consent at any time.

Right to Data Portability

You have the right to receive personal data concerning you in a structured, commonly used and machine-readable format and to transmit those data to another controller where technically feasible.

Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority.

The supervisory authority responsible for our company is:

Independent State Centre for Data Protection Schleswig-Holstein (ULD)
Holstenstraße 98
24103 Kiel
Germany

Phone: +49 431 988 1200
Email: mail@datenschutzzentrum.de

Website: www.datenschutzzentrum.de

(2) Termination of Participation in ANTES Profile

You may terminate your participation in ANTES Profile at any time.

Upon written request, your personal data will be deleted or anonymized, except where statutory retention obligations require continued storage.

§ 3 Processing of Personal Data When Using ANTES Profile

(1) General Information

We collect, process and use personal data only where the user has given consent or where processing is legally permitted.

In order to use ANTES Profile, certain personal data must be provided.

The personal data collected (salutation, first name, surname and email address) is provided voluntarily.

Such data will not be disclosed to third parties without your explicit consent.

Personal data is processed on servers located in Germany.

(2) SSL / TLS Encryption

This website uses SSL/TLS encryption to protect the transmission of confidential information.

When SSL/TLS encryption is enabled, information transmitted to us cannot be read by unauthorized third parties.

§ 4 Categories of Personal Data Collected, Processed and Used

Within the framework of ANTES Profile, we collect and process the following personal data:

Salutation

Here you can select how you would like to be addressed in the results report. This selection is used solely for the linguistic formatting of the text and has no impact on the analysis, results, their use, or any decisions made. It is not used as a criterion for selection or personnel decisions.

The selection of the form of address is used solely for the linguistic formatting of the results report. No gender identity is collected. For the gender-neutral form, fully adapted wording is not currently available in all sections of the report. If none of the offered forms of address are suitable, please contact us. We will then be happy to consider an alternative wording.

Personal Information

  • First Name
  • Last Name
  • Email Address
  • Company (optional)

Profile Data

Based on information voluntarily provided through the questionnaire, we assess:

  • strengths,
  • development areas,
  • motivational factors,
  • preferred areas of application.

Based on your responses, an individualized assessment report is generated and delivered to you via email.

§ 5 Purpose of Collecting, Processing and Using Personal Data

Unless otherwise stated, we process personal data for the following purposes:

  • processing registrations with ANTES;
  • conducting the ANTES Profile assessment;
  • generating and delivering assessment reports;
  • making assessment results available to participating organizations at your request;
  • conducting anonymous statistical evaluations and validations of ANTES Profile;
  • providing access to the ANTES Profile customer platform;
  • handling and defending legal claims;
  • maintaining communication with users;
  • informing users about changes to this Privacy Policy or our Terms of Use.

§ 6 Disclosure of Personal Data to Third Parties

(1) Who Receives Your Personal Data?

We disclose personal data only:

  • where necessary to provide our services;
  • where you have given your consent;
  • where disclosure is required by law;
  • where disclosure is required by a court or governmental authority.

External service providers acting on our behalf are contractually obligated to comply with applicable data protection regulations.

(2) Categories of Recipients

Personal data may be disclosed to:

  • Public authorities and courts
  • Technical service providers
  • Hosting providers
  • Server operators
  • Email service providers
  • CRM providers
  • Software developers

Server Log Files

Our website automatically records:

  • browser type and version;
  • operating system;
  • referrer URL;
  • hostname of the accessing device;
  • date and time of access;
  • IP address.

These data are used exclusively to ensure secure and reliable operation of the website.

Personal data is not sold or disclosed to third parties for advertising purposes.

§ 7 Questions, Comments and Contact Information

If you have any questions regarding data protection, please contact us:

ANTES Solutions GmbH
Buchenweg 157
22926 Ahrensburg
Germany

Email: office@antes-group.com

§ 8 Validity and Updates

This Privacy Policy is effective as of:

12 December 2025

Please note that it may become necessary to revise and update this Privacy Policy from time to time due to legal requirements or changes in our processing activities.